Inventory & Stock Management

Whether you sell shampoo at the counter or track how much hair dye your team uses, the inventory module helps you stay on top of your stock. You will always know what you have, what is running low, and what you need to order.

Adding Products

1. Go to Inventory in the sidebar.

2. Open the Products tab.

3. Click New product.

4. Fill in the details:

   • Name -- What you call the product (for example, "Olaplex No. 3").
   • SKU -- A short code to identify the product (optional but helpful if you have many items).
   • Sale price -- What you charge the client.
   • Purchase price -- What you pay your supplier. This is required.
   • Minimum stock -- The level at which you want to be alerted that stock is running low.
   • Category -- Group similar products together (optional).
   • Supplier -- Link it to a supplier for easy reordering (optional).

5. Click Save.

How Stock Changes

Your stock numbers update automatically in several situations:

• A product is sold at the register -- stock goes down.
• A purchase order is received -- stock goes up.
• An internal consumption order is created -- stock goes down (more on this below).
• A manual adjustment is made -- you can correct stock levels directly on the product.

You never need to recalculate anything by hand.

Purchase Orders

When you need to restock from a supplier, create a purchase order:

1. Go to Inventory > Purchase Orders.
2. Click New order.
3. Select the supplier.
4. Add the products you need and enter the quantities.
5. Click Save to keep it as a draft, or Send to mark it as ordered.

The order number is generated automatically so you always have a reference.

Receiving a Delivery

When the products arrive:

1. Open the purchase order.
2. Click Receive.
3. Your stock is updated automatically.

Deleting a Purchase Order

You can delete a purchase order at any stage:

• Draft or ordered -- It is simply removed with no impact on your stock.
• Already received -- The stock that was added is reversed automatically. Salonnare shows you a clear warning before this happens so you do not accidentally undo a delivery.

Internal Consumption

Internal consumption tracks products your team uses during services -- like hair colour, developer, or styling products. This helps you understand the true cost of each service.

1. Go to Inventory > Internal Consumption.
2. Create a new order and add the products that were used, along with the quantities.
3. Save the order.

The cost is calculated based on the purchase price of each product, and your stock levels are updated immediately.

You can delete an internal consumption order if it was created by mistake. The stock is automatically restored.

Turning Purchase Orders and Internal Consumption On or Off

These features are optional. If you prefer to manage stock manually:

1. Go to Settings > Feature Toggles.
2. Turn off Purchase orders.

When purchase orders are off, you can edit the stock quantity directly on each product. Internal consumption requires purchase orders to be enabled, so turning off purchase orders also hides internal consumption.

Low Stock Alerts

When a product drops below the minimum stock level you set, Salonnare automatically notifies you. Low stock items also appear on your dashboard so you catch them at a glance.

To make the most of this:

• Set a realistic minimum stock for each product when you add it.
• Check your dashboard regularly for the low stock notification card.
• Use the alert as a reminder to create a purchase order and restock before you run out.