Inventory & Stock Management

Whether you sell shampoo at the register or track how much hair color your team uses, the Inventory module helps you stay on top of your stock. You always know what you have, what's running low, and what you need to order.

The Inventory tabs

Open Inventory in the sidebar. At the top you'll find a row of tabs. Which tabs are visible depends on your plan and feature toggles:

• Products -- your product catalog and stock levels.
• Services -- the treatments your salon offers, organized by category. See Services.
• Packages -- bundles of services or products (if enabled). See Packages.
• Promotions -- discount codes and promotions (if enabled). See Promotions.
• Suppliers -- your suppliers (when purchase orders are enabled). See Suppliers.
• Purchase orders -- orders placed with your suppliers (when purchase orders are enabled).
• Internal use -- products your team uses internally (when purchase orders and internal use are enabled). See Internal use.

Services, packages, and promotions each have their own help article. This article focuses on the Products tab and stock management.

Adding products

1. Open the Products tab.

2. Click New product.

3. Fill in the details:

   • Name -- What you call the product (for example "Olaplex No. 3").
   • Category -- Group similar products (optional).
   • Sale price -- What you charge the client. Required.
   • Purchase price -- What you pay your supplier. Required.
   • Supplier -- Link it to a supplier for easy reordering (optional).
   • EAN code -- The product's barcode (optional).
   • SKU -- A short code to identify the product (see below).
   • Stock -- The starting quantity on hand (only when creating).
   • Min. stock -- The level at which you want a low-stock alert.
   • VAT rate -- The rate to apply (optional).

4. Click Save.

The article number is assigned automatically -- there's nothing you need to do for that.

Auto-generating the SKU

You can leave the SKU blank: Salonnare then generates one automatically on save. If you want to see or edit it yourself, click the Generate button next to the SKU field. It builds a clean code from the product name and (if chosen) the supplier as the brand -- for example WELLA-COLOR-TOUCH. You can freely adjust the generated code afterwards.

Adjusting stock via right-click or long-press

On the Products tab, right-click a product row (or press and hold it on mobile) to open a quick menu with:

• Edit -- open the product form.
• Adjust stock -- enter an amount to raise or lower the stock by (a positive or negative number) with a reason. This also writes a line to the stock history.
• Mark out of stock -- set the stock to zero in one go.
• Stock history -- view all stock movements for this product.

How stock changes

Your stock counts update automatically in several situations:

• A product is sold at the register -- stock goes down.
• A purchase order is received -- stock goes up.
• Internal use is recorded -- stock goes down.
• A manual adjustment is made -- via "Adjust stock" in the quick menu.

You never have to recalculate anything by hand.

Purchase orders and suppliers

When you need to reorder from a supplier, you use the Suppliers and Purchase orders tabs. The full process -- creating suppliers, placing orders, and receiving deliveries -- is in Suppliers & purchase orders.

Internal use

Internal use tracks which products your team uses during treatments -- like hair color, developer, or styling products. This lets you see the real cost of each service. The tab is only available when purchase orders are enabled. Read Internal use for the details.

Enabling or disabling purchase orders and internal use

These features are optional. If you prefer simpler stock management:

1. Go to Settings > Features.
2. Turn off Purchase orders.

When purchase orders are disabled, the Suppliers, Purchase orders, and Internal use tabs disappear too. You then manage your stock entirely via "Adjust stock" in the quick menu.

Low-stock alerts

When a product drops below the minimum stock level you've set, Salonnare automatically sends you an alert. Low-stock items also appear on your dashboard so you see them at a glance.

To get the most out of this:

• Set a realistic min. stock for each product when you add it.
• Check your dashboard regularly for the low-stock card.
• Use the alert as a reminder to create a purchase order and reorder before you run out.