Managing Staff

Your team is what makes your salon great. Salonnare helps you manage everyone's accounts, schedules, and assignments — so the right person is always in the right place at the right time.

Adding a staff member

1. Go to Settings and find Accounts.
2. Click Add staff member.
3. Fill in their details:
   • Name — How they'll appear in the calendar and to clients.
   • Email — Their login email address. Each person needs a unique email.
   • Password — A temporary password they can change after logging in.
   • Role — Choose Admin or Staff (see below).
4. Click Save.

The new team member can now log in with their email and password.

Understanding roles

Salonnare has two roles:

Admin

Full access to everything — bookings, clients, cash register, reports, and all settings. As the salon owner, you're an admin. You might also give admin access to a manager you trust completely.

Staff

Access to the essentials: bookings, clients, and the cash register. Staff members cannot access settings, financial reports, or account management. This keeps things simple for your team and secure for your business.

Setting work schedules

Every staff member needs a schedule so Salonnare knows when they're available for bookings.

1. Go to Settings and find Schedule.
2. Select the staff member.
3. Set their working hours for each day of the week.
4. Click Save.

Only time slots within these hours will be available for online booking. If a staff member works Monday to Friday from 9:00 to 17:00, clients won't be able to book them on weekends or evenings.

Managing time off

When a team member takes a vacation, sick day, or personal day:

1. Go to Settings and find Time Off.
2. Click Add time off.
3. Select the staff member.
4. Choose the start date and end date.
5. Add a reason if you like (for example, "Holiday" or "Sick leave").
6. Click Save.

During their time off, the staff member won't appear as available in the calendar or on the online booking page. Any existing appointments during that period will be flagged so you can reschedule them.

Assigning services to staff

Not everyone on your team does the same things. Maybe your colorist doesn't do nails, or your nail tech doesn't do haircuts. You can control who offers what:

1. Go to Staff and click on a team member.
2. Open the Services tab.
3. Check the services they perform. Uncheck the ones they don't.
4. Save.

This affects online booking: when a client selects a service, they'll only see staff members who are qualified to perform it.

Personal agenda mode

Want your staff to focus only on their own appointments? You can turn on personal agenda mode in Settings. When enabled:

• Staff members only see their own appointments in the calendar.
• Admins still see everyone's appointments.

This reduces distractions and keeps each team member focused on their own schedule.

Editing a staff member

1. Go to Settings > Accounts.
2. Click on the staff member.
3. Update their details, role, or schedule.
4. Click Save.

Removing a staff member

If someone leaves your team, you can deactivate their account. Their past appointments and history are preserved for your records, but they can no longer log in.

Want to manage multiple salon locations? See Locations. Want to set up which services your team offers? See Services.