Audit Log

See who did what and when in your salon -- the audit log records creations, edits, and deletions with the user, timestamp, and IP address, with filters by entity, action, date, and user.

Audit Log

The audit log is the "who did what, when" of your salon. Every time someone creates an appointment, edits a client, processes an order, or changes a setting, it's recorded. This lets you trace exactly what happened after the fact -- useful for compliance (GDPR accountability) and for the security of your salon.

Screenshot of the audit log

Where do I find it?

The audit log lives in your reporting:

  1. Go to Reports.
  2. Click the Audit Log tab.
The audit log is only accessible to **administrators**. Regular staff don't see this tab -- precisely because it records everyone's actions.

What gets logged?

Each line in the log describes one action. Per line you see:

  • Time -- when the action took place.
  • User -- who performed the action.
  • Action -- the type of operation: create, update, delete, login, logout, export, or view.
  • Entity -- what the action applied to, for example an appointment, client, staff member, service, order, product, setting, or user, with the associated number.
  • Description -- a short summary of what happened.
  • IP address -- the address the action was performed from.

Expanding changes

For an edit, there's often an expandable Changes row. Click it open to see field by field what changed: the old value in red, the new value in green. This way you see exactly which phone number, which price, or which status was adjusted.

Filtering the log

A busy salon generates a lot of log lines. The filters at the top help you find what you need quickly:

  • Entity type -- show only actions on clients, appointments, or orders, for example.
  • Action -- show only a certain type, such as only deletions or only exports.
  • User -- filter on a specific staff member.
  • Date -- the log follows the period you set at the top of reporting (from/to).

Combine filters to search precisely, for example "all deletions by staff member X last month".

The log is paginated. At the bottom you page through to older lines when there are more results than fit on one page.

What do you use it for?

In practice, the audit log answers a few concrete questions:

  • Compliance (GDPR) -- Who exported or viewed client data? Every data export appears as an export action, so you can demonstrate your accountability.
  • Security -- Were there unusual login attempts or deletions? Filter on the action to spot them quickly.
  • Resolving disputes -- "Who cancelled this appointment?" or "Who changed this price?" Open the change and you have the answer.
  • Team transparency -- A fair, neutral record of what happens in the system, without looking over anyone's shoulder.
The audit log is meant as a reference, not as a staff-monitoring tool. Use it responsibly and in line with the agreements with your team.

Frequently asked questions

Can I delete lines from the log? No, that's deliberately not possible. An audit log is only valuable if it can't be altered -- which is why it's read-only.

Are my own actions logged too? Yes. Everyone is recorded, including administrators. That's exactly the point of an audit log.

Want to learn more about your data and privacy? See Privacy and GDPR.

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Reports & AnalyticsPrivacy and GDPRManaging staff